A/P Manager Administrative/Executive Manager

Montpelier, VT

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Admin Assistant/Executive Assistant/Office Manager

Location: Montpelier, VT

Hours: Monday - Friday 9:00am to 5:00pm

Pay Rate: $17.00

Job Description:

The person in this position is a key member of the administrative team, providing daily assistance for our 12-person staff and coordinating the smooth and effective operation of the office. Responsibilities include: -Manage day-to-day office administration, including maintaining the company calendar and office files, shipping, and purchasing supplies and equipment necessary for effective operations -Respond to public inquiries by phone and email; manage regular mail deliveries -Serve as the point of contact for outside offices, maintenance crews, and outside vendors -Assist staff with meetings (both virtual and in-person), including arranging Zoom webinars and preparing meeting materials and presentations -Assist Communications team with posting video content to the website; updating email lists; correspondence; and social media postings -provide support for special events as needed 

Job Requirements

Qualifications/Required skills

  • Excellent oral and written communication skills

  • Three years of experience in a similar position

  • Attention to detail, accuracy and problem-solving

  • Advanced word processing skills, proficiency with Excel and Microsoft Office Suite

  • Ability to work independently

  • Flexibility and talent for managing multiple projects

  • Knowledge of IT systems a plus

  • Familiarity with social media management software a plus

  • Commitment to the mission of cultivating and advancing the arts and creativity throughout Vermont

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