Job Opening: Executive Admin Assistant
Description
Westaff is seeking x2 Executive Assistants, one for a client located in Mandeville and one for a client located in Covington, La.
The responsibility of the Executive Assistant will be to support the president of each company, learn about the businesses, and be attuned to the clients priorities to maximize results in various functions and operations of the companies.
Salary Range for both positions = $50k-$60K
Full Time positions
Primary Job Tasks and Responsibilities:
- Provide significant administrative and operational support to the president as the primary function
- Provide limited assistance to executive staff as part of secondary responsibilities
- Maintain the president’s personal accounts and related items as needed to provide personal support
- Manage and maintain executives’ schedules, including scheduling travel and travel arrangements, making appointments, and making changes to appointments
- Record, transcribe and distribute minutes of meetings as necessary
- Monitor, screen, respond to, and distribute incoming communications to appropriate personnel in a timely and efficient manner
- Event planning for company events, board meetings, etc.
- Complete other tasks as needed including urgent tasks such as schedule and travel changes during after-work hours
- Complete routine task list efficiently and timely without reminders
- Perform other duties as assigned
Requirements
- 5+ years experience providing high-level support
- Proficient computer skills and in-depth knowledge of the MS Office Suite
- Knowledge of standard office administrative practices and procedures
- Ability to manage multiple tasks and be highly organized
- Impeccable communication skills and amiable personality
- Essential traits include flexibility, dependability including reliable transportation, taking initiative, maintaining confidential information, and completing work with an elevated level of attention to detail and accuracy
- Ability to set priorities, problem solve, make sound decisions, and adapt to changing situations quickly
- College degree preferred