Events & Community Coordinator

Livingston, MT

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Description

Park County is seeking an Events & Community Coordinator to join their team in Livingston, MT!

TO APPLY: submit resume and cover letter directly to Lharreld@parkcounty.org 

Pay: $18.33-22.61/hour DOE

Position overviewPosition oversees the day-to-day operation of PCFP Facilities.  Responsible for coordinating and executing events and engaging the community on PCFP activities through marketing and outreach. Effective communication abilities are critical to the position, as is being available to the public and co-workers in a kind and professional manner. Occasional evening and weekend work is necessary and some flexibility of schedule is required.

 Assigned Duties & Tasks: 

  1. Daily Administration of PCFP Department

a)     Make safety of self and others a top priority at all times.

b)     Work with the public and accurately and timely completing/overseeing the following duties: schedule buildings and grounds for rental purposes, record and maintain accurate records of expenses and revenues with the PCFP Director. 

c)     Retain and track records of customer interactions, facility rentals, i.e., RV storage, horse stalling, Exhibit Building and/or all building and grounds rental. 

d)     Update county website, online reservation system and ticketing websites.

e)     Attend monthly Fairgrounds & Parks board meetings and maintain accurate meeting minutes.

f)      Work with the Facilities & Maintenance Technician to maintain accurateinventory of facilities, keys and supplies.

g)     Work effectively with Facilities & Maintenance Technician to ensure security of buildings and grounds with lessees before, during and after events.

h)     Purchase supplies needed up to $200.00 for the upkeep and maintenance of the facilities, within budget. 

i)       Be available to the public in a kind and professional manner.

  1. Fairgrounds Management

a)     Assist with all clerical, secretarial, and receptionist duties as required by a county government office, and oversee the organization and coordination of events and functions.

b)     Respond to inquiries by the public and others via email, telephone, written and other correspondence in a timely manner.

c)     Maintain accurate electronic and hard copy records and record payments.

d)     Assist walk-in customers with camping, horse-stalling, etc.

e)     Oversee the online reservation systems for horse stalling and camping reservations.

f)      Work with Director to organize and manage county sponsored events.

Marketing & Community Outreach

a)     Research and identify potential county-sponsored revenue centers and events including determining financial feasibility through budget development and timeline.   

b)     Identify sponsors, vendors and partners for county-sponsored activities and events and help develop sponsorship prospectus and fees.

c)     Use desktop publishing tools including Microsoft Publisher, Adobe InDesign, or other software to develop marketing materials.

d)     Create and distribute promotional materials using MailChimp, email distribution lists, social medias outlets including Facebook, Instagram and SnapChat.

e)     Create newsletters & visual summaries of PCFP activities to distribute to the public.

f)      Develop messaging for events and update and maintain digital sign at marquee accordingly. 

Education and Experience:  The required knowledge, skills and abilities regularly obtained through a High School diploma and two to four years of related work experience. Associate’s or Bachelor’s degree is preferred. Experience in the realm of business administration such as: secretarial, clerical, accounting, public relations, janitorial, computer (Microsoft Office Suite including, Excel, Publisher, Word), social media is needed. Those with marketing experience and technologically savvy applicants will really enjoy this opportunity.

TO APPLY: submit resume and cover letter directly to Lharreld@parkcounty.org 

Apply Now