Executive Secretary

Helena, MT

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We have an amazing permanent career opportunity for you!  Now Hiring an Executive Secretary for a health center in Helena, MT!!


Term: Long term temp with high possibility of going permanent

Schedule: Full time M-F, 8-5

Pay: $22.02-$23.32/hr


  • Performs day-to-day clerical and administrative staff support duties
  • Performs reception and filing duties
  • Drafts correspondence
  • Maintains and coordinates office calendars and staff schedules
  • Schedules and arranges staff and clinic board meetings
  • Prepares meeting packets and transcribes meeting minutes
  • Assists in building relationships crucial to the success of the organization
  • Manages a variety of special projects for the Executive Director, some of which have organizational impact
  • Schedules and coordinates conference calls and other executive events and provides hospitality services as appropriate
  • Provides technical assistance in preparation of grant applications and reports
  • Assists in preparing reports for funders
  • Coordinates interviews and conducts reference checks as requested
  • Coordinates monthly provider Peer Review reports
  • Prepares reports
  • Sorts and routes incoming mail for Executive Director


  • Combination of education and experience equivalent to a high school diploma and three (3) years’ experience as an executive secretary, office manager or similar position
  • Associates degree in Business or Office Technology and health care administrative support experience is preferred 


Don't hesitate- apply with us NOW!

Military & Veterans encouraged to apply 

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