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Administrative Assistant


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Office Administrative Assistant

Temp to Perm, FT M-F 8am-5pm


Description: Performs a variety of administrative and clerical tasks, including providing support to managers and employees, assisting in daily office needs and managing general administrative activities, as well as accounts receivable, accounts payable, and record maintenance.

Duties of the Administrative Assistant:

     Answer and direct phone calls

     Organize and schedule appointments

     Plan meetings and take detailed minutes

     Write and distribute email, correspondence memos, letters, faxes and forms

     Assist in the preparation of regularly scheduled reports

     Develop and maintain a filing system

     Update and maintain office policies and procedures

     Order office supplies and research new deals and suppliers

     Maintain contact lists

     Book travel arrangements

     Submit and reconcile expense reports

     Provide general support to visitors

     Act as the point of contact for internal and external clients

     Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

     The above job description and duties highlight the primary and most critical aspects of the position but, in no way, include all expectations or required responsibilities. Other responsibilities may be assigned by supervisor.

Job Requirements

Qualifications needed for the Administrative Assistant position:

     High School diploma required, Some college preferred

     Proven experience as an administrative assistant, virtual assistant or office admin assistant

     Knowledge of office management systems and procedures

     Working knowledge of office equipment (such as printers and fax machines)

     Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

     Excellent time management skills and the ability to prioritize work

     Attention to detail and problem solving skills

     Excellent written and verbal communication skills

     Strong organizational skills with the ability to multi-task

     Must be able to lift and carry at least 25 lbs

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