Electrician A needed in Oakdale, LA

Pay: $31.68/hr – Direct Hire with Company

A company in Oakdale, LA is seeking qualified candidates to join its maintenance team. The organization has manufactured wood products and distributed building materials for more than fifty years, becoming one of the largest producers of engineered wood products in North America. Employees are central to the company’s success, supported by a comprehensive Total Rewards benefits package, including:

• Medical + Prescription Drug

• Dental + Vision

• 401(k) Retirement Savings

Key Responsibilities Work as an Electrician A in a manufacturing environment. Duties include working with Allen-Bradley PLCs, troubleshooting and replacing electric motors, diagnosing chart recorders, Honeywell controllers, MTS temposonics, and various transformers.

Basic Qualifications

• Strong working knowledge of multi-meters, wiggies, meggers, amprobes, temperature meters, and servo drivers

• Ability to read blueprints and apply shop math

• Experience with relay logic systems, circuit breakers, starters, and related electrical components

• Competence with Windows-based programs, including Windows Explorer and RSLogix

• Minimum 2 years electrical experience in a manufacturing environment

• Wood products experience is a plus

• Vocational/technical diploma in electricity or electronics preferred

• High school diploma or GED required

APPLY NOW!

Stockroom Clerk – Alexandria Medical Office

Pay: $15.00/hour during training

Training Schedule: Monday–Friday, 8:00 AM–5:00 PM

Post-Training Schedule: 11:30 AM–8:00 PM

An Alexandria medical office is seeking a dependable Stockroom Clerk to support daily inventory and supply operations. This role is ideal for someone who is organized, detail-driven, and comfortable working in a clinical environment.

Key Responsibilities

• Medical Supply Stocking — receiving, organizing, and shelving incoming inventory
• Order Pulling — preparing supplies for internal departments
• Inventory Accuracy — maintaining counts and documentation
• Stockroom Organization — ensuring a clean, compliant workspace
• General Warehouse Support as needed

APPLY NOW!

NOW HIRING: System Support Technician – Alexandria, LA

Location: Alexandria, LA Pay: $55K–$65K/year (DOE) Schedule: Full-time | Direct Hire Travel: ~25%

A healthcare technology company in Alexandria is seeking a tech-savvy, customer-focused System Support Technician. This role is ideal for someone who enjoys troubleshooting, staying calm under pressure, and helping customers feel supported.

Key Responsibilities

• Resolve High-Priority Cases with urgency

• Document Issues Clearly in the ticketing system

• Diagnose Problems and order necessary parts

• Manage Escalations confidently

• Travel for Installs & Training (approx. 25%)

• Answer Support Calls and provide customer guidance

• Follow Established Processes

• Stay Current on Tools and product updates

Why This Role Stands Out

• Full benefits: medical, dental, life

• PTO + 10–12 paid holidays

• IRA with company match

• Stable, growing organization

• A blend of customer service, technical troubleshooting, and hands-on field work

What You Bring

• HS diploma or GED

• Customer service experience (preferred)

• Mechanical, electrical, or technical aptitude

• Bonus: pharmaceutical automation experience

• Strong Microsoft Office skills

Personal Assistant / Front Desk – Alexandria, LA | Full-Time

A local company in Alexandria, LA is seeking a dependable Personal Assistant / Front Desk candidate for a direct-hire opportunity.

This position is Monday–Friday, 8:00 AM–5:00 PM.

Pay: DOE (based on experience)

Benefits: Company benefits package, 401k, and PTO

Key Responsibilities

• Daily Office Support — general administrative assistance

• Phone Management — answering and directing calls

• Customer Greeting — welcoming and assisting visitors

• Errand Coordination — running errands such as picking up lunch and other needs

Apply NOW!

#westaffjobs

Groundskeeper

Pay: $12.23/hour

Shift: Monday – Thursday 6am-3pm and Friday 5am-9am

Responsibilities:

• Must have experience edging and weed eating. 

Benefits:

• Weekly Pay!!!
• Free online courses through PennFoster!

APPLY TODAY FOR IMMEDIATE CONSIDERATION!!!!

NOW HIRING: Recruiter

Location: Alexandria, LA 71301

Schedule: Monday–Friday | 8:00 AM–4:30 PM

Compensation: Pay DOE + Commission & Bonuses

A local company in Alexandria is seeking a motivated, people-focused Recruiter to support daily hiring needs and provide strong customer service in a fast-paced environment.

Responsibilities

• Interview & Recruit candidates for various roles
• Communicate Daily with clients and applicants
• Match Candidates to open positions
• Manage Hiring Paperwork and onboarding documentation
• Provide Office Support as needed

Qualifications

• Excellent customer service and communication skills
• High School Diploma required; some college preferred
• Strong organizational skills and attention to detail
• Experience in recruiting, staffing, or customer service is a plus

Benefits

• Competitive base pay (DOE)
• Commission + bonus opportunities

APPLY NOW!

#westaffjobs

Onsite Billing & Coding Specialist – Alexandria, LA

Location: Alexandria, LA

Schedule: Monday–Friday | 8:00 AM–5:00 PM

Starting Pay: $17/hour

A local company in Alexandria is seeking a detail-oriented Billing & Coding Specialist for a full-time, onsite position. This role requires accuracy, strong organizational skills, and the ability to work efficiently in a fast-paced environment.

Responsibilities

• Process Inpatient Claims on UB-04s and IOP claims on 1500s
• Complete Billing & Coding Tasks with accuracy
• Perform Data Entry and maintain documentation
• Follow Up on Claims to ensure timely resolution
• Handle Customer Service Calls with professionalism
• Adapt to New Tasks as needed

Requirements

• 1+ year of billing or coding experience
• Strong attention to detail and ability to prioritize
• Solid communication and customer service skills
• Willingness to learn and take initiative

APPLY NOW!

.

NOW HIRING: Manufacturing Technician – Alexandria, LA

Location: Alexandria, LA

Pay: $17/hr DOE

Schedule: Monday–Friday | 7:00 AM–4:30 PM

A local company in Alexandria is seeking a reliable, detail-oriented Manufacturing Technician to support daily assembly and production tasks in a clean, climate-controlled facility. This hands-on role is essential to keeping operations running smoothly.

Key Responsibilities

• Perform Assembly Tasks using basic hand tools
• Support Production Workflows and daily manufacturing needs
• Conduct Quality Checks to meet company standards
• Follow Safety Procedures and maintain compliance
• Maintain Organized Workstations ready for production

Requirements

• Manufacturing or assembly experience
• Ability to stand for long periods and perform repetitive tasks
• Strong attention to detail and dependable work habits
• Comfortable working in a fast-paced environment

Why Join

• Climate-controlled, comfortable workspace
• Consistent weekday schedule

APPLY NOW!

Now Hiring: Packaging Operators – Hutchinson, MN

Day Shift | 6AM–6PM | Mon–Thur $18/hr | Growth Opportunity

Looking to build your career in a fast-paced environment? We have immediate openings for motivated Packaging Operators ready to join a team that values hard work, accuracy, and growth potential.

What You’ll Do:

• Load products into machines for packaging
• Check products for quality and accuracy
• Ensure machines are properly loaded and running smoothly
• Operate equipment to package finished products
• Follow all quality and safety standards
• Support team with additional duties as needed

What we offer:

• Weekly Pay
• Benefits
• Free online courses to further your skills and career
• Unlimited $100 referral bonuses
• Direct Deposit and more!

Apply today!

#nowhiring

Front Desk (Receptionist) – Alexandria | Full-Time

A local eye clinic in Alexandria is seeking a dependable Front Desk Receptionist.

Hours: Monday–Friday, 8:00 AM–5:00 PM.

Pay: $13-14 hourly/DOE

Responsibilities

• Opening & Closing Office
• Patient Check-In — entering accurate demographic and insurance details
• Patient Check-Out — collecting balances and scheduling future visits
• Rescheduling
• Insurance Verification
• Patient Communication — calls, messages, and general assistance

Apply Now!

Experienced Forklift Operators Needed!

If you have at least three years of forklift experience and are looking for a predictable schedule with steady hours, this is an excellent opportunity.

Compensation & Schedule

• $17.79 per hour (Day Shift)
• $18.79 per hour (Night Shift)
• 12-hour shifts following a 2-2-3 rotation
• Weekly pay and full benefits package

Location: Pineville, La

Position Benefits

• Every other weekend off

• Consistent, reliable work schedule

• Safety-driven team environment

• Opportunities for growth and advancement

Requirements

• Minimum of 3 years of forklift experience

• High school diploma or GED

• Valid driver’s license

If you are ready to take the next step in your career, we encourage you to apply today.

These positions are limited and will fill quickly!

#westaffjobs

WE’RE HIRING: Heavy Equipment Mechanic 

Alexandria, LA | $25/hr | Mon–Fri, 7:15–4:30

If you know heavy equipment and have real experience with diesel and hydraulic systems, this is the job for you. We’re looking for a hands-on mechanic who can diagnose, repair, and keep equipment running at its best.

What You’ll Do

• Diagnose, troubleshoot, and repair heavy equipment

• Work on engines, hydraulics, power trains, electrical systems, and more

• Remove and install major components

• Perform preventative maintenance

• Create and track work orders in our software

• Communicate repair options clearly with customers

What You Get

• $25/hr

• Health insurance + PTO after 90 days

• Raise + 401(k) eligibility after 12 months

• Weekends off

Secretary / Project Manager

Pay: $14.00 per hour (based on experience)

Location: Bunkie, LA

Work Schedule:

• Monday: 7:00 AM – 4:00 PM

• Tuesday–Thursday: 7:00 AM – 4:30 PM

• Friday: 7:00 AM – 12:00 PM

Position Overview

The Secretary / Project Manager supports daily operations by managing records, coordinating projects, and communicating with customers. This role requires strong organization, fast-paced independent work, and excellent communication skills.

Key Responsibilities

• Record filing and document organization

• Efficient computer software use

• Reading, typing, and preparing plans, worksheets, and quotes

• Following instructions accurately

• Project coordination and scheduling

• Answering phones and speaking with customers

• Maintaining a clean and organized workspace

• Working independently in a fast-paced environment

Required Skills & Experience

• Strong computer proficiency

• Clear communication skills

• Ability to stay organized and multitask

• Experience with customer interaction and phone communication

• Ability to type and prepare documents quickly and accurately

• Prior project coordination experience preferred

Benefits

• Dental insurance

• Health insurance

• Life insurance

• Paid time off

Industrial Painter needed in Bunkie, La. 

Direct Hire Position

Pay: $18.00 per hour

Hours: 

Mon 7-4

Tues – Thurs 7-4:30

Fri 7-12

Work Location: In person

About the Role

We are seeking an experienced sign painter with astrong background in automotive-grade painting. The ideal candidate is skilled in painting aluminum, metal, and plastics, and can work independently in a fast-paced environment.

Key Responsibilities

• Surface preparation— Sand, mask, and prime signs

• Automotive-style spraying— Mix, match, and apply paint using spray guns

• Spec compliance— Follow detailed paint specifications

• Quality inspection— Inspect signs for imperfections and correct as needed

• Filler application— Apply and shape bondo filler when required

Required Skills & Experience

• Experience with automotive paint systems or Industrial

• Ability to paint aluminum, metal, and plastic substrates

• Strong attention to detail

• Ability to work independently and maintain productivity

Benefits

• 401(k)

• 401(k) matching

• Dental insurance

• Flexible schedule

• Health insurance

• Life insurance

• Paid time off

• Retirement plan

• Vision insurance

APPLY NOW!

Westaff is looking for a Quality Assurance Inspector for a Manufacturer in Shelton!

Pay: $22-24 based on experience + .50 shift differential 

Hours: 24/7 Rotating Night Shift 7pm to 7am

The Quality Assurance Inspector Responsibilities are: 

• Inspects finished or in-process products against standards using simple measuring tools and equipment for acceptance or rejection.
• Assures compliance with regards to line clearance, raw materials, in-process inspection, manufacturing, and housekeeping.
• Audits reports, forms, records and comparable data to ensure compliance to procedures and requirements.
• Uses basic math skills, including decimals and fractions; simple use of formulas, charts, tables, drawings, specifications, schedules and computer input devices (scales, micrometers, calipers, gradient cylinder, force gauges, mag mic). 
• Additional duties as assigned.

The Quality Inspector Requirements are: 

• High school diploma or general education degree (GED) with minimum 1 year of experience in quality inspection.
• Ability to understand Standard Operating Procedures (SOP’s)
• Must be able to read micrometers and calipers, digital force gauge. 
• Proficient in Microsoft Suite

Apply now to the Quality Assurance Inspector position for Immediate Consideration!

Military and Veterans are encouraged to apply! 

#westaffjobs30

Westaff is Hiring Production Machine Operators in Shelton, CT!

Shift: 1st Shift, or 3rd shift, 7am-7pm or 7pm-7am, rotating schedule 4 days a week

Pay Rate: $20.00 – $24.00 an hour, depending on experience 

Machine Operator Responsibilities:

• Partners with leads, mechanics and other production employees to address production issues and implement solutions.
• Loads and unloads material rolls from machines, verifies and sets machine settings per the sheet settings in a safe manner.
• Performs general production activities to ensure efficient production of high-quality product.
• Inspects finished or in-process products against company standards and specifications for irregularities or reject.
• Conducts basic preventative maintenance, cavity changes and other technical duties.
• Troubleshoots machine for quality issues.
• Ensures work area is maintained in order and is free of unused items, carts, machinery not in use to mitigate safety hazards and maintain good housekeeping practices.

Machine Operator Qualifications:

• Minimum of 6 months experience in a manufacturing environment or similar relevant experience.
• Qualify to operate various lift trucks used in production and in the warehouse.
• Strong Interpersonal skills
• Read micrometers and calipers, digital force gauge, protractors, pressure gauges, temperature thermocouples.

Apply Today to the Production Machine Operator Position for Immediate Consideration!

#westaffjobs30

Food product distributor seeking Sanitation workers in Cold storage facility

Schedule:

Sunday – Friday : 1030 PM – 7 AM Saturday off – 6 day a week position

Pay $16.00 per hour

JOB DESCRIPTION:

Cleaning production room tables dicer machines metal detectors shelves small hand tools knifes. Responsible for maintaining the organization's facilities and grounds in clean and orderly condition in accordance with the company standards.

Activities include: Cleaning/sanitation of company facilities dishwashing.

Maintaining grounds including gardening and the general repair and maintenance of those grounds.

REQUIREMENTS:

Have a least 6 months or more the sanitation work experience for cold facility

Able to carry and lift 50 lbs. or more

Good English communicator

Westaff is Hiring for a 3rd Shift Maintenance Technician in Shelton, CT!

Schedule: 3:30 PM – 12:00 AM

Pay: $26–$30/hr, based on experience

Maintenance Responsibilities:

• Perform facility repairs, maintenance, and required documentation
• Repair leaking/clogged pipes, air lines, electrical and lighting fixtures
• Complete light welding and carpentry tasks
• Support seasonal grounds work, including snow removal
• Maintain and install equipment: compressors, HVAC, elevators, lifts, exhaust units
• Maintain production equipment: tow motors, grinders, dust collectors, wrap machines, hoists
• Maintain company vehicles
• Participate in rotating on-call schedule for emergency maintenance
• Work occasional overtime and holidays as needed
• Maintain regular and consistent attendance

Maintenance Qualifications:

• 8+ years of maintenance experience
• Welding, boiler repair, electronics, or auto repair certifications a plus
• Valid CT driver’s license required
• Ability to read blueprints, SOPs, and troubleshoot issues
• Strong math skills and ability to work independently
• Knowledge of auto mechanics and ability to operate a plow truck
• Comfortable working at heights and using testing equipment
• OSHA 10, LOTO, confined space, fall protection, CPR, and forklift experience preferred

Apply Today for Immediate Consideration!

#Westaffjobs30

Westaff is Hiring for 1st Shift Warehouse Associate in North Haven, CT!

Schedule: 8:00 AM – 5:00 PM, Monday – Friday

Pay: $17.50/hr

Warehouse Responsibilities

• Perform general warehouse duties including picking, stocking, and organizing inventory
• Operate forklifts and electric pallet jacks safely and efficiently
• Use RF scanners for inventory tracking and order processing
• Wrap pallets, stage materials, and assist with loading/unloading
• Maintain a clean, safe work environment and follow all safety procedures

Warehouse Requirements:

• Forklift and pallet jack experience required
• RF scanning experience preferred
• Ability to lift, move, and stack materials throughout the shift
• Strong attention to detail and ability to follow instructions
• Excellent attendance is mandatory

APPLY TODAY FOR IMMEDIATE CONSIDERATION!

#Westaffjobs30

A new state position has entered the job list! Westaff is looking for a Legal Assistant for a state office in Helena, MT!

Term: Temporary, 6+ months

Schedule: Full-time

Shift: 8am – 5pm, Monday – Friday

Pay: $25 – 27.50/hour

What You'll Do:

• Create, maintain, and update certificate of services 
• Prepare coversheets for rulemaking filings
• Arrange for legal ads to be placed in appropriate newspapers
• Create bulletins, proofread documents, process third-party tariff filings
• Exchange documents with document remediation contractors
• Monitor deadlines for the return of documents from document remediation contractors
• Upload public records request information to the department website

What You'll Bring:

• Strong organizational skills
• Excellent attention to detail
• Expert level written and verbal communication skills

What You'll Gain:

• Benefits offered!
• Opportunity to work with state office!
• Weekly pay!
• Free online courses after 80 hours worked!

Military & Veterans encouraged to apply!

Is there really a GOOD reason to wait? No? Then apply today for immediate consideration!

Westaff is hiring a Secretary Specialist in Crowley, La

Pay: $13.57/ Hour

Hours: Monday- Friday

            8:00am- 4:30pm

Job Duties:

·      Answer and transfer incoming telephone calls

·      Receive maintenance work order requests, log into computer and assign to maintenance personnel

·      Update maintenance computer program as maintenance items performed

·      Manages tenant compliance with lease agreements including inspections and home visits, meets with residents to resolve and investigate problems related to housekeeping, noise, neighbor relations, lease violations and other resident problems and complaints

·      Establishes and maintains client files and computer records including posting documents, updating case notes and income calculations

·      Prepare detailed statistical data reports

·      Collect monthly rent from residents and update records utilizing custom computer programs

·      Write-up bank deposits and balance days intake

APPLY TODAY!

#westaffjobs

Westaff is looking for Warehouse Associate/Order Picker in the Warwick, RI area for Immediate Start!

Location: Warwick RI  

Shift: Monday-Friday 7:00am-3:30pm

Pay: $18.50/hour

Responsibilities

·        Pick, pack, and prepare customer orders for shipping

·        Use RF scanners (scan guns) and warehouse systems to track inventory and orders

·        Read and follow order slips and shipping instructions

·        Receive, stock, and organize incoming merchandise

·        Conduct inventory checks and replenish stock as needed

·        Label and package products accurately

·        Help with shipping and receiving, including loading and unloading materials

·        Operate pallet jacks and other warehouse equipment safely

Qualifications

·        Ability to accurately enter both letters and numbers into warehouse systems (required)

·        Ability to read and follow order slips and instructions

·        Experience using RF scanners is a plus

·        Previous warehouse, fulfillment, shipping/receiving, stocking, or retail experience preferred

·        Able to lift up to 50 lbs.

·        Comfortable being on your feet and moving throughout the day

·        Strong attention to detail and accuracy

·        Positive attitude and team-player mentality

Benefits for working with Westaff:

Weekly Pay

Free Online Skill Building Courses

Medical, Dental, and Vision

Apply Now for Immediate Consideration!

Are you an experienced paralegal? Looking to buff up your resume? Westaff is on the hunt for a Paralegal for a state office in Helena, MT!

Term: Temporary, 3-4 months

Schedule: Full-time

Shift: 8am – 5pm, Monday – Friday

Pay: $27.50 – 29.50/hour

What You'll Do:

• Perform paralegal and administrative duties associated with responding to public records requests.
• Review hard copy and digital information and determine whether the information is responsive to public records requests.
• Flag documents responsive to public records requests that may contain privileged information.
• Communicate with internal and external parties regarding public records requests.
• Coordinate with other agency personnel to timely respond to public records requests.

What You'll Bring:

• Experience working as a paralegal.
• The ability to efficiently and effectively use Microsoft Windows products, including Outlook, Word, and File Explorer.
• The ability to efficiently and effectively use Adobe Reader and PDF Editor.

What You'll Gain:

• Opportunity to work with state office!
• Free online courses after 80 hours worked!
• Benefits offered!
• Weekly pay!

Military & Veterans encouraged to apply!

 Apply today for immediate consideration!

Homeowner Insurance Sales – Alexandria, LA | Full-Time

Apply Now Pay: Starting at $35,000/year, depending on experience

Hours: Monday–Friday, 8:00 AM–5:00 PM

Experience Required: 5+ years in homeowner insurance sales

Employment Type: Direct hire with company

Benefits: Company benefits package, 401k, and PTO

A well-established agency in Alexandria, LA is seeking an experienced Homeowner Insurance Sales Representative for a long-term, full-time role.

Key Requirements

• Homeowner Insurance Expertise — minimum 5 years required

• Client Relationship Management — building and maintaining customer accounts

• Policy Knowledge — guiding clients through coverage options

• Sales Performance — meeting agency goals and retention standards

APPLY NOW!

#westaffjobs

Westaff has 4 immediate openings for Material Handlers in the Port Allen, La area.

6am – 230pm, some weekends.

$12.75 per hour

Summary of Role: 

Responsible for a wide range of tasks in our warehouses and production facilities that can include the following: 

Key Responsibilities: 

• Maintain satisfactory Quality performance levels. 
• Package, unpackage, sort, stage, and prepare units for production. 
• Data entry to CTDI systems via PC. 
• Perform tasks in a high speed, high volume environment. 
• Ability to meet or exceed daily production goals at 80% or higher. 
• Put away and pull equipment and/or parts. 
• Maintain a clean, organized work station. 
• Other duties as assigned. 

#westaffjobs

Now Hiring: Production Workers – 1st and 2nd Shift in Rice, MN!

Pay: $19 / hr – 2nd Shift: 3 PM- 1AM

Pay: $18 / hr – 1st Shift: 7 AM – 3PM

What You’ll Do:

• Work on a fast-paced production line—food safety & quality come first
• Keep your station clean, safe, and organized
• Hit daily goals and stay on track with the team
• Lift up to 50 lbs repeatedly and stay active all shift
• Work in a cool, refrigerated environment (layer up!)
• Follow safety + food manufacturing guidelines like a pro

Material Handler (Forklift Operator)

Schedule:

Monday – Friday 7:00 AM – 3:30 PM

Location: Waite Park, Minnesota

What You Will Do: 

Safely operate a sit-down forklift

Load, unload, and move materials within the freezer warehouse

Verify products and quantities for accuracy

Follow all safety procedures and company policies

Maintain a clean and organized work area

Support general warehouse operations as needed

Westaff is hiring an HR/ Administrative Assistant for an office located in Broussard, La. This position requires strong attention to detail as well as the ability to multi-task in a high traffic office.

Pay: $18- $20/ Hour

Hours: Monday – Friday 8:00am-4:30pm

Responsibilities:

• Discuss positions with applicants & onboard associates
• Verify I9’s
• Answer multiple phone lines while assisting walk in’s
• Correspond in multiple systems
• Heavy data entry & documentation for Client’s & Associate’s
• Schedule interviews
• Text interview & new hire reminders
• Issue 3^rd party pay cards, counsel associates on company policies, insurance eligibility
• Scan & Upload paperwork
• Send Reference & assessment links
• Troubleshoot application issues
• Handle employee resignation & terminations via Client or Associate request
• Notify Clients of associate’s late arrivals, vacation or time off request provide Clients with excuses as requested

Qualifications:

• 5+ years’ experience in an administrative role
• Clear understanding of HR protocols as well as legal verbiage
• Must be proficient in Outlook, Word, and Excel.
• Must have excellent Customer Service skills

This is a LONG-TERM OPPORTUNITY – APPLY TODAY!

Westaff is hiring for an Industrial Seamstress position in Lafayette, La.

Pay: $11- $15/Hour

Hours: Monday-Friday 8am-5pm

Qualifications:

·       Previous factory sewing, or upholstery experience preferred

·       Ability to read and follow instruction manual

·       Able to read tape measure

·       Able to work standing most of day

·       Able to perform teamwork and maintain a positive attitude

·       STRONG leadership ability

Responsibilities:

·       Measure and cut rope, windows, and other materials

·       Rope and tie shields

·       Keep accurate counts

·       Label and package items

·       Perform quality control work

·       Assist in gluing, organizing, and any other tasks that support sewing

·       Handle job order paperwork

·       Assist with inventory control

·       Able to multi-task in a fast-paced environment

·       Assist with designing bags (calculating dimensions, etc)

Qualified Candidates, APPLY TODAY!

Westaff is hiring an Experience Administrative Associate in Wilmington, MA

Schedule:

Monday – Friday

8am – 5pm

Position Overview

Support the Vice President of Technology and multiple leaders within the technology organization in coordinating and organizing key projects, initiatives, and daily operations. Responsibilities include data collection and synthesis, presentation preparation, communication, coordination, planning, meeting invites, travel support, order coordination, vendor management, and day-to-day scheduling.

Core Qualifications

• Proficiency in Excel (Pivot Tables, Graphs, etc.), Outlook, Teams and PowerPoint
• Previous experience with SAP
• Licensed notary in Massachusetts ideal but not required
• Purchasing background is preferred
• Must be able to work independently
• Team Support Facilitate scheduling, planning and coordination of team meetings, projects, and activities
• Support software request, approval and procurement for technology teams
• Support purchases and orders for activities, supplies, and project needs
• Vendor and Purchasing Support
• Support new vendor setup, including NDAs, COIs, and vendor add process
• Purchase requisition entry for indirect purchases for the facility
• Follow-up with vendors
• Invoice processing
• Blocked invoice resolution, including CWS and MRBR
• Goods receipt
• Facility Coordination
• On-site vendor liaison / reception
• Coordinate visitors, including badge requests and event planning
• Support shipping/receiving
• Support the remote Senior Facility Manager with day-to-day site operations, including maintenance coordination and service contracts
• Inventory supplies, including kitchen, bathroom, and general office supplies
• Maintain common area
• General facility and shop floor coordination and physical organization.