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Purchasing Assistant


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Purchasing Assistant

Temp to Perm, North Haven, CT 

Westaff has a Full Time temp to perm opening

Pay rate:  $35-40k, depending on experience.

Monday – Friday 8:30 a.m. – 5:00 p.m. with flexibility to work additional hours

Position reports to:  Purchasing Director

Great, long standing company in North Haven is looking for someone to perform the following tasks for a Purchasing Assistant role: 

  • Perform administration functions in support of Purchasing Department staff
  • Gather, monitor and prepare all paperwork for containers shipping from and arriving to company (includes import documents (if applicable), bill of lading, confirmations, arrival notices, etc.)
  • Process all confirmations; gather and attach confirmations, confirming coding, pricing, case packs, vintages, case quantities, descriptions, etc.
  • Confirm all paperwork for California containers
  • Schedule daily pick-ups involving our own truck; contacts warehouses to confirm product availability, sets up appointments and pick-ups according to product availability and company need
  • Process purchase order confirmations as received from suppliers; maintain ETA’s. Keep buyers apprised of issues
  • Run daily excess-inventory report for monitoring by director and buyers
  • Responsible for keeping purchase order files orderly and up-to-date; notifying buyers of any missing confirmations, late shipments, etc.
  • Attend weekly conference calls on any order concerns/changes etc.
  • Diver & JDE special project coordinator, upkeep of data integrity project (layer/pallet/weight, etc.)
  • Update monthly freight log and provide reports as scheduled
  • Monitor holiday purchase order lists (Seasonal)
  • Perform daily receiving, pulling necessary paperwork in accordance with appointment schedule, verifying all orders are consolidated. 
  • Provide back-up as necessary 
  • Additional support duties as required


Job Requirements

Requirements & Attributes for the Purchasing Assistant job:  

  • Associate’s degree or related experience required
  • Strong Administrative support experience, preferable in a Purchasing environment
  • Knowledge of bills of lading, shipping paperwork, freight logs, etc., is a plus
  • Microsoft Office Suite including intermediate level Excel skills
  • Knowledge of JDEdwards and Diver a plus
  • Organizational and communication skills
  • Team based duties
  • Multitask and work without constant supervision
  • Excellent attention to detail
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