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Accounting assistant/ Receptionist


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Westaff has an immediate opening for an
Accounting Assistant/Receptionist in Middletown, CT.

Competitive pay of $20-$22/hr

Full time temp to perm opportunity, NO WEEKENDS, M-F 8-4:30

  • Welcome clients and visitors as needed
  • Sort and distribute incoming mail.
  • Answer phone inquiries, direct calls and provide basic company information
  • Open mail, sort invoice and set payment priorities.
  • Input and code all invoices, credit memos and discounts into Peachtree and Misys.
  • Match purchase orders and bills of lading with corresponding invoices.  
  • Run aged payable report for approval.
  • Process check run in Peachtree
  • Create excel spreadsheet for electronic checks and email them
  • Create credit card authorization forms and email them to vendors
  • Schedule money wires and ACH payments through the company’s bank account website
  • Resolve purchase order, contract, invoice or payment discrepancies and documentation
  • Set up new vendors in the internal financial software databases.
  • Complete credit application forms and references for vendors.
  • Provide vendors with W9 forms, tax exemption certificates and tax liability insurance forms 

The ideal Accounting Assistant/Receptionist will have the following: 

  • Associate's Degree in accounting or business (two-year college) required
  • 3 plus years of experience processing payables and other accounting tasks an office environment
  • Proficient in Word, Excel, and Outlook
  • Experience with Peachtree is a plus! 
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