Job Opening: Documentation Research Specialist – Remote

Documentation Research Specialist (Remote – Indianapolis Area Only)

Pay: $20/hour
Job Type: Full-Time, Temporary (6-month project)
Location: Remote (Must be a resident of Indianapolis, IN)

Job Summary

We are seeking a highly detail-oriented Documentation Research Specialist to support a time-limited documentation and records completion project. This role focuses on research, document validation, auditing, digitization, and Excel-based tracking to ensure records are complete, accurate, and fully searchable.

This is not an entry-level clerical role. The ideal candidate has prior experience working with structured records, document control, auditing, or technical documentation and is comfortable working independently in a remote environment.

Candidates must currently reside in the Indianapolis, IN area.

Essential Duties and Responsibilities

• Research assigned records to ensure documentation is complete and accurate
• Compile and validate documentation using multiple internal business systems
• Perform in-depth research of archived and “as-built” records when data is missing
• Coordinate with records or archive teams to obtain missing documentation
• Identify, catalog, and classify documentation accurately
• Digitize hard-copy documents by scanning to PDF
• Convert existing TIF files to PDF format
• Index, label, and store electronic documentation in designated locations
• Conduct detailed audits of completed records and document discrepancies
• Prepare written justifications for incomplete records after exhaustive research
• Track daily productivity and file completion metrics
• Create monthly Excel-based summary or analysis reports as needed
• Perform additional documentation and research duties as assigned

Required Qualifications (Applicants Must Meet These)

• Experience in documentation research, records management, document control, auditing, or data validation
• Intermediate to advanced Microsoft Excel skills (tracking, reporting, analysis)
• Strong attention to detail and ability to identify documentation gaps
• Ability to work independently and manage workload in a remote environment
• Strong written communication and documentation skills
• Comfortable working with both physical and electronic records
• Reliable home workspace and internet connection
• Must be a current resident of the Indianapolis, IN area

Preferred (Not Required)

• Experience with document imaging or digitization projects
• Familiarity with archived, historical, technical, or engineering documentation
• Experience auditing records or performing quality assurance reviews
• Background in construction, engineering, infrastructure, or technical records
• Experience working on project-based or deadline-driven initiatives

Why This Opportunity?

• Competitive hourly pay
• Fully remote role with local residency requirement
• Clearly defined project scope and timeline
• Opportunity to strengthen skills in documentation research, auditing, and Excel
• Ideal for experienced professionals who enjoy analytical and investigative work

Apply today if your experience aligns with documentation research, auditing, and Excel-based reporting.

#westaffjobs