Job Opening: Administrative Assistant

Description

Looking for your next big career move? Westaff is seeking an Administrative Assistant for a restoration business in Helena, MT!

Term: Temporary, 3 months, opportunity to become permanent for the right fit!

Schedule: Full Time

Shift: Monday – Friday, 8am – 5pm

Pay: $17 – $18 per hour

What You Will Do:

• Answer phones, provide exceptional customer service, and maintain a detailed call log
• Coordinate schedules to optimize work efficiency and balanced job scheduling
• Maintain an organized file system and company calendar/schedule
• Manage the Work-in-Progress (WIP) Board to keep staff updated on daily schedules and job statuses
• Complete First Notice of Loss (FNOL) documentation accurately
• Prepare job paperwork for Crew/Estimators and ensure timely conversion of estimates
• Oversee job file documentation, communications, and subcontractor activities
• Manage outgoing/incoming mail, email, and faxes, as well as review and route bulletins
• Maintain compliance with National Accounts Program Agreement (NAPA) and Third-Party Programs
• Bill customers for services, process payments, and manage accounts receivable
• Ensure proper on-hand delivery of office and general supplies

• High school diploma or equivalent required
• Must be familiar with Microsoft office
• Must have strong general computer skills
• Experience in administrative roles, preferably in a fast-paced office environment preferred
• Must be able to work full shift hours consistently
• Familiar with Microsoft Office
• Excellent organizational and multitasking skills
• Strong attention to detail and problem-solving skills
• Strong interpersonal communication skills

What You Will Gain:

Military and veterans encouraged to apply!

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