Administrative Professional I (Expired)

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Ready to put your amazing office skills to work? Westaff is searching an Administrative Professional for a local non-profit in Helena, MT!

Schedule: Full Time

Shift: 9am-3pm, Monday-Friday (open for negotiation)

Term: Temporary, April 15th – June 15th

Pay: $17/hour

What You Will Do:

Greet and assist visitors, clients, and staff in person, by phone, and by email; manage incoming and outgoing mail, deliveries, and general office communications.
Maintain the master calendar; schedule appointments, company vehicles, and meetings.
Prepare, proofread, edit, and assist with documents, correspondence, reports, and presentation materials.
Create surveys, compile survey data, and distribute results to appropriate individuals.
Attend meetings, take notes, and organize follow-up as needed.
Organize assigned projects, meet deadlines, and provide tracking, status updates, and effective administrative support.
Organize and oversee use of storage areas and maintain inventory of office and event supplies; order supplies as needed.
Develop and maintain procedures for work performed, including shared processes with a job-share partner.
Perform assignments independently and at the direction of the VP of Communications and Member Engagement

What You Will Bring:

One-year certificate from college or technical school and at least one (1) year related work experience in administrative support services and/or project coordination, or equivalent combination of education and experience.
Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
Ability to operate standard office equipment.
Strong customer service skills.
Excellent written and oral communication skills.
Strong organizational skills with ability to manage multiple projects and deadlines.
Ability to maintain confidentiality at all times.
Ability to work both independently and as part of a team.
Experience working for membership and/or healthcare organizations preferred.
Strong critical-thinking skills.
Able to follow directions and complete work accurately.

*Successful applicant(s) will be subject to a background check.

What You Will Gain:

Military and veterans encouraged to apply!

This job is calling your name — answer and apply to today!

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