Job Opening: Administrative Assistant
Description
We are seeking a detail-oriented Administrative Assistant to support daily operations at the Covington Courthouse. This position is part of a state contract and requires strong organizational and communication skills.
Responsibilities
- Serve as receptionist and greet visitors at the clerk’s window.
- Answer incoming calls, take messages, and direct calls to the appropriate staff.
- Open, sort, and distribute mail; maintain mailroom organization.
- Scan documents into Justware system.
- Process 1008 forms and subpoenas.
- Prepare check and scan sheets for cases.
- Handle filing and maintain accurate records.
- Prepare and transmit fax confirmation sheets.
- Receive court filings and clock them in for receipt.
- Assist litigants with locating sign-in sheets for daily dockets.
- Ensure outgoing mail has proper postage and is ready for pickup.
Qualifications
- High school diploma or equivalent.
- Previous administrative or clerical experience preferred.
- Proficiency with office equipment and basic computer skills.
- Ability to multitask and maintain attention to detail.
- Strong communication and customer service skills.