Job Opening: Front Desk Administrative Assistant

Be the face of the office! Westaff is looking for a Front Desk Administrative Assistant to support a local business in Helena, MT! 

Term: 3+ months, potential for permanent for the right fit!

Schedule: Full-time, can be reduced to 35 hours for right candidate if desired

Shift: M-F, 8am-5pm

Pay: $20 – $23 DOE

What You Will Do:

• Process and scan daily mail
• Send out all PSD daily letters (PAS, CFC, transportation and more)
• Process and scan PSD returned and undeliverable letters
• Act as back-up for facility staff, executive assistant, reviewing hr beneifts, onboarding new hires
• Process shipping and receiving of it equipment, conference items, and outreach items
• Manage outreach inventory, visitor log, and credentialing/license verification
• Manage the electronic outreach store & inventory on the hub
• Oversee corporate office supply ordering, the electronic outreach store, and inventory on the hub
• Receive all incoming calls for the main MP line
• Deposit all checks
• Track training requirements and annual acknowledgements
• Take meeting minutes and agendas (all staff, supervisor meetings)
• Schedule meetings for executives
• Reconcile/review benefit invoices
• Send new hire welcome packets
• Main point of contact for all team members for direction/questions
• Scan in all finance invoices
• Manage building access
• Review service requests and enter purchase request daily

What You Will Bring:

• Office manager or related experience preferred
• Advanced administrative support duties preferred

What You Will Gain:

Military and Veterans encouraged to apply

Ready to greet and assist with a smile? Apply today!