Job Opening: Temporary Administrative Assistant

Your future desk job is calling! Westaff is seeking a Temporary Administrative Assistant for a state office in Helena, MT! 

Term: Temporary, 10 weeks

Schedule: 34 hours/week

Shift: flexible days and times

Pay: $23/hour

• Coordinates and performs receptionist duties.
• Works with the public, agency personnel, and other requestors of information to determine specific needs and appropriate person(s) to provide assistance.
• Maintains a database of research requests as required by the U.S. Census Bureau State Data Center Memorandum of Agreement.
• Verifies invoices and codes charges to the appropriate responsibility centers.
• Reviews, prepares and processes claims for payment.
• Establishes and maintains records management system to ensure the efficiency, accessibility, and security of essential program records.
• Maintains electronic files of correspondence, reports, and other documentation.
• Schedules appointments, meetings, and conferences for RIS office staff and contractors.
• Coordinates events.
• Takes, prepares, and distributes minutes for meetings.
• Monitors office supply and equipment inventories, prepares supply orders, and stocks supplies according to established Department purchasing and requisition policies and procedures.
• Tracks purchasing records to ensure timely delivery of purchases.
• Coordinates document reviews, revisions, submissions and signatures using electronic system.
• Proofreads a variety of documents to ensure appropriate language and format.
• Assists in layout, editing, printing, copying, and publication production with agency staff and/or vendors.
• Collects, sorts, routes, and distributes all mail.
• Coordinates travel arrangements according to State policy for staff travel itineraries, accommodations, and other arrangements.

What You will Bring:

• 1-year job-related college or vocational training in Computer Technology, Office Technology, Office Assistant, Administrative Assistant, Information Technology or a closely related field.

• Minimum of 2 years of applicable experience as an administrative assistant or providing office support
• Alternate combinations of education and experience will be considered on a case-by-case basis.
• State Agency processes, or related office experience
• Microsoft Office products
• Competency in customer relations, records and report management, and office management. Other related experience will be considered.
• Establish and maintain effective working relationships, both internally and externally, with a diverse group of stakeholders.
• Write and review administrative and operational reports and records.
• Demonstrate excellent organization and communication skills, attention to detail, and the ability to work collaboratively in a fast-paced environment.
• Communicate with team members regarding workflows and capacity to aid in project development when need arises.

• Weekly pay!

• FREE online skills training available!

• Great resume builder!
• Opportunity with a state office!

Military and veterans encouraged to apply!

This job is calling your name — answer and apply to today!