Job Opening: Receptionist/ Office Support

Position Overview
The Administrative Assistant acts as the initial point of contact for visitors, clients, and employees, always maintaining a professional appearance and demeanor. This role provides administrative support to the Estimating and Purchasing departments, with occasional general assistance to Human Resources. Key responsibilities include preparing and organizing folders, assisting with phone and front desk responsibilities, supporting document management related to purchase orders and accounts payable, and ensuring smooth administrative operations.

Essential Duties
• Handle incoming calls, directing them to the appropriate individual, providing support and information to customers, vendors, job applicants, and internal teams
• Welcome and assist walk-in customers, vendors, and job applicants with courtesy and professionalism
• Employ strong organizational skills to manage various administrative tasks and maintain accurate records
• Provide general administrative support and assist with special projects as required
• Copy and distribute Work Order Releases (WOR) from Coordinators and ITPs from QC to Shop
• Receive paid purchase orders from Accounting and scanned purchase orders from Receiving, match copies and file in paid A/P files
• Archive paid A/P files in boxes and send to storage
• Enter new jobs in AS400 in A/R absence or when extra assistance is needed
• Enter all new RFQs in Quote Tracker, print out all RFQ attachments, upload attachments to SharePoint, prepare RFQ folders and deliver folders and attachments to the Estimator

Qualifications
• High school diploma or equivalent required; associate’s degree in Business, Office Administration, or related field preferred
• Two or more years’ experience in an administrative support role is required, preferably working in a technical, manufacturing, or industrial environment
• Familiarity with basic purchasing or estimating processes is a plus
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word and other MS programs and database).