New Orleans, LA

ACCOUNTING ASSOCIATE

Mon- Fri 8a-5p

Located In Covington, La.

Seeking an Accounting Associate that will be directly responsible for managing the Accounts Payable function and related processes in compliance with financial policies and procedures.  

• Responsible for accurately and timely inputting invoices into the AP system
• Coordinate bi-weekly check runs and process wires and auto drafts through the AP system, ensuring invoices are paid timely.
• Assists in monthly closings by ensuring receipt and entry of all period related invoices and assist in preparing related accruals, as necessary.
• Review accounts payable aging and reconcile system reports to general ledger balances.
• Maintaining electronic vendor records and invoices.
• Frequently communicates with various departments within the organization to obtain approvals on invoices. 
• Other financial and administrative duties as assigned.

Benefits:

• Weekly Pay
• Permanent Opportunity
• Free Online Skill Building Courses
• Medical, Dental, Vision & 401k

#Westaffjobs

    CIVIL CUSTOMER SERVICE CLERK  

     The Civil Customer Service and Filing Clerk is responsible for assisting customers in person and via telephone concerning civil litigation files, as well as assist in filing civil documents and records. 

You must be a permanent resident of St. Tammany Parish. 

• Answers public inquiries concerning court records at civil customer counter and assists telephone customer inquiries; processes civil record research requests.
• Enters evidence, creates confidential folders and volumes, as well as prints labels for all.
• Processes documents relative to court work, preliminary defaults, and Sheriff returns.
• Get in rotation with Civil Scanning/Filing team; Maintains all civil records by filing of all civil documents into suit file records and files civil files in the civil record room.

Benefits:

• Weekly Pay
• Permanent Opportunity
• Free Online Skill Building Courses
• Medical, Dental, Vision & 401k

#Westaffjobs

Seeking an Scanner/Filer and Records Management Clerk that will be responsible for scanning all civil litigation documents into the computer by code and will also be responsible for filing civil documents and records. 

Pay $15HR/Monday-Friday/ Full Time 35 Hour work week

          * Must be a permanent residence of St. Tammany Parish *

• Indexes and scans all documents into the Visual Scanning Program by suit number, date, and charge code; consistently and accurately
• Checks scanning work of other scanner for errors or omissions and quality control before delivery to customer service
• Memorizes charge codes for numerous and varied pleadings
• Maintains all civil records in the Tab Fusion file tracking program and files civil records
• Learn all document types which identify the different pleadings, including memorization of code pleadings. Accuracy at typing numbers is important.

Benefits:

• Weekly Pay
• Permanent Opportunity
• Free Online Skill Building Courses
• Medical, Dental, Vision & 401k

#westaffjobs

MISDEMEANOR CLERK

Seeking a Misdemeanor Clerk that will be responsible for maintaining court records, take minutes of court proceedings on misdemeanor and traffic cases; issue notices pertaining to misdemeanor court dates; process motions filed.

Must be a permanent resident of St. Tammany Parish and have skill set requirements to be considered for this position

• Attend court, records and indexes criminal minutes according to procedure
• Receive, index and catalog criminal evidence
• Swear in witnesses in court
• Enter data pertaining to misdemeanor cases into computer program
• Create files, pull files, maintain files, prepare court dockets
• Provide copies to customers and other governmental agencies
• Prepare and send notices to defendants and attorneys 
• Index and process motions, subpoenas and other legal documents

Benefits:

• Weekly Pay
• Permanent Opportunity
• Free Online Skill Building Courses
• Medical, Dental, Vision & 401k

#westaffjobs

   EXECUTIVE ADMINISTRATIVE ASSISTANT

Seeking an Courthouse Executive Administrative Assistant that is a permanent resident of St. Tammany Parish that will be the primary point of contact for internal and external constituencies on all matters pertaining to the Government Organization. 

• Completes a broad variety of administrative tasks including: managing an extremely active calendar of appointments; composing and preparing correspondence that is often confidential; arranging complex and detailed meetings, itineraries, agenda and travel plans.
• Reading, researching and routing correspondence; collecting and analyzing information; initiating telecommunications.
• Plans, coordinates and ensures the Clerk’s schedule is followed and respected.
• Arranges office events that take place outside of the work place, such as golf tournaments, fund-raising events and staff appreciation events.
• Participates in activities that promote the image of the Clerk’s office and the Clerk.

 Benefits package to include: 

Medical, Dental, Life, Short-term disability, Deferred compensation, Retirement and 12+ paid holidays annually.

#westaffjobs

Seeking Minute Clerks for the Criminal Department that will be responsible for maintaining felony court records, taking minutes of court proceedings, issuing notices pertaining to felony court dates, and processing motions filed.

                                             Pay:  $15 HR 

Hours:  8:30 am - 4:30 pm, Monday thru Friday (must be flexible with hours) 

                            * Must Reside in St. Tammany Parish*

• Attend court to record and type criminal minutes according to procedure
  
• Administer an oath to witnesses in court proceedings
• Enter data pertaining to division cases into computer program
• Create files, pull files, maintain files, prepare court dockets
  
• Answer inquiries from the public pertaining to felony cases
• Prepare and send notices to defendants and attorneys
• Index and process motions and other legal documents

Benefits:

• Weekly Pay
• Permanent Opportunity
• Free Online Skill Building Courses
• Medical, Dental, Vision & 401k

#westaffjobs

Seeking an Purchasing/Procurement Clerk that will have the responsibility of purchasing office goods, office equipment and other supplies required by the organization. 

Must be a permanent resident in St. Tammany Parish and meet the qualifications to apply for this position.

• Receives supply requisitions from all department Supply Captains, keeps and monitors several well stocked supply closets
• Researches and obtains competitive quotes and product specifications to assure the most economical price consistent with quality and vendor performance records
• Receives invoices, reviews for accuracy, coordinates payment terms with Finance team
• Performs follow-up and evaluates vendor conformance with the terms of the purchase. Keeps track of any problems with products or services and generates related reports for evaluation in the form of memos and/or spreadsheets
• Writes Requests for Proposals (RFPs) that adhere to government procurement rules
• Performs similar job-related duties as assigned and assists management with special projects, as needed.

Benefits:

• Weekly Pay
• Permanent Opportunity
• Free Online Skill Building Courses
• Medical, Dental, Vision & 401k

#westaffjobs

Seeking an Personal Documents Customer Service Representative that will have the responsibility of  assisting customers in person, mail, and by telephone. Issuing Louisiana Vital Records to customers.

Must be a permanent resident of St. Tammany Parish and meet the qualifications to apply for this position.

• Answers inquiries from the public pertaining to birth certificates, death certificates and marriage licenses. Indexes documents into the Justice Center computer system
• Issues birth certificates, death certificates and marriage licenses within established Vital Records guidelines and Louisiana Revised Statutes
• Processes incoming mail and answers telephone inquiries

#westaffjobs