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City Clerk-Treasurer

Boulder, MT

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The City of Boulder is seeking a City-Clerk Treasurer!! *CAREER OPPORTUNITY*

The City of Boulder is an equal opportunity employer.  The City shall, upon request, provide reasonable accommodation for otherwise qualified individuals with disabilities.

Schedule: M-F, 8:00am-4:30pm with 30 minute unpaid lunch break 

Pay: $24/hr Dependent on Experience 

Summary of Position:

Under general administrative policies and Montana statutes, this position regulates, controls, and documents the financial condition of the City and ensures accuracy, completeness, and timeliness of resulting financial reports, records, and related documents.  This position records, maintains and protects City records, files, ordinances, and documents. 

Job Description/Essential Duties

These job functions are the essential duties of the position and are not all-inclusive of all the duties the incumbent may be assigned. This position is involved in complex and varied duties relating to recording, analyzing, evaluating, and directing City finances. This job performs administrative, supervisory, bookkeeping, and clerical duties requiring adherence to standards of accuracy, detail, timeliness, and confidentiality.  Position must be able to work with frequent interruptions.

  • Prepares and distributes the city council agenda and packets.
  • Attend all regular and special city council meetings; oversee recording of the proceedings and prepare the minutes for public record.
  • Assure that assigned areas of responsibility are performed within budget; monitor revenues and expenditures to assure sound fiscal control.
  • Prepare the annual budget for all city funds and assist the mayor and council in finalizing the budget.
  • Submit the annual budget documents to appropriate agencies within the prescribed timeframe.
  • In collaboration with the independent auditing firm, prepare the Annual Financial Report and ensure the report is sent to the appropriate state agencies by the prescribed date.
  • Prepare and submit all required financial reporting in a timely manner.
  • Manage and distribute grant funds and maintain financial records for each grant. 
  • Reconcile all city accounts and prepare cash report to disburse to the Council and public.
  • Oversee utility billing accounting.
  • Oversee the petty cash fund.
  • Prepare and enter all required Journal Vouchers
  • Serve as the benefit coordinator, set-up and maintain personnel files, and assist all departments in the administration of the Policy Manual.
  • Prepare bi-weekly payroll and all associated reports.
  • Serve as custodian of official City records and public documents; perform certification and recording for the City as required on legal documents and other records requiring such certification; seal and attest by signature to ordinances, resolutions, contracts, easements, deeds, or any other documents requiring City certification.
  • Prepare bid and legal notices for publication and post all notices as mandated by statute.
  • Prepare and submit required information for property, liability, and vehicle/equipment insurances.
  • Serve as the Secretary for the Finance/Investment Committee.
  • Serve as the Secretary for the Planning Board/Zoning Commission.
  • Draft city regulations, policies and procedures, ordinances, and resolutions for council action.
  • Oversee the codification and recodification of ordinances into municipal code.
  • Receipt, review, and approve as the appointed Zoning Administrator, all zoning, variance, subdivision, buildings for lease or rent, and annexation applications and work with all applicable outside entities for the approval/denial of applications.
  • Supervises and coordinates office management functions.
  • Supervises the purchasing of all materials, supplies, and equipment used in the administration of city office management.
  • Serve as a Notary Public. 
  • May act as the city court clerk.
  • Performs other related duties as the mayor and city council may prescribe.

Desired Minimum Qualifications (Education, Experience and Training):

  • A combination of education and experience equivalent to a bachelor’s degree in Accounting or Business    
  • Administration, and two years of demonstrated experience in accounting, office, records, fiscal management, word processing and spreadsheet software, and the ability to work effectively with people.
  • Operating 10-key and keyboard by touch, (Typing and 10-key test may be required).
  • Ability to operate office equipment.

Necessary Knowledge, Skills, and Abilities:

  • Working knowledge of the principles and practices of office procedures.  Thorough knowledge of modern   
  • record management techniques including legal requirements for recording, retention, and disclosure.
  • Establish sound priorities on work assignments to assure an orderly and timely workflow; organize work  
  • to meet deadlines under pressure.
  • Strong attention to accuracy, timeliness, and detail in all tasks.
  • Possess the ability to remain self-motivated and highly productive.
  • Must be able to deal tactfully and courteously with the public.
  • Strong interpersonal skills.
  • Strong multi-tasking skills.
  • Strong customer service skills.
  • Possess excellent time management skills.
  • Ability to accurately record and maintain records; ability to establish and maintain effective working
  • relationships with employees, other departments, officials and the public; ability to communicate                            
  • effectively verbally and in writing; and ability to plan and organize.
  • Proficient in Word and Excel, and accounting software.
  • Must be able to handle difficult situations in a calm and composed manner.
  • Must maintain strict confidentiality.  
  • Must be able to deal tactfully and courteously with the public.
  • Must be able to handle difficult situations in a calm and composed manner.
  • Must have working knowledge of state law defining the duties and responsibilities of a Clerk and                  Clerk/Treasurer.
  • Must have knowledge of the BARS system accounting, governmental accounting, and financial reporting.
  • Knowledge of Black Mountain Accounting Software preferred.

Special Requirements:

  • Must be bondable
  • Must have a valid State Driver’s License, or the ability to obtain one.

Tools and Equipment Used:

Typewriter, personal computer, word processing, spreadsheet, and database software (currently Black Mountain Software Systems), 10-key calculator, telephone, copy/fax machine, and other equipment as required.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of the job, the employee is frequently required to sit and talk or hear, use hands and arms.  The employee is occasionally required to walk.

The employee must occasionally lift and or move up to 25 pounds. Specific vision abilities required by the job include close vision and the ability to focus.

Apply now for IMMEDIATE consideration for our Clerk-Treasurer position in Boulder, MT!!

Military & Veterans encouraged to apply 

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