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Office Coordinator

Belgrade, MT

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Westaff is seeking an Office Coordinator for an energy consulting business in Belgrade, MT!! 

Schedule: 30-40 Hours per week, Monday-Friday

Pay: $17-23/hr DOE

Job Responsibilities: 

  • Assist with Onboarding Employees: 
    • Administration of initial HR and onboarding tasks. 
    • Tracking of HR functions including but not limited to: onboarding task completion, benefits enrollments, collection & organization of onboarding documents, etc.
  • Assistance of bookkeeping Accounts Payable (AP), Accounts Receivable (AR), and invoicing
  • Assistance with HR functions
  • Collaboration with field staff and client(s) on expediting and resolving operational functions
  • Vendor and sub supplier coordination  
  • Draft Offer and/or New Assignment Letters
  • Per Diem Compliance Management 
  • Field Home Office Phone Calls and regularly check messages
  • Assist Office Manager in day-to-day tasks as needed
  • Local driving and shipping items when needed for the office or field teams
  • Inventory management- office supplies, field computers, etc.

Preferred Background: 

Bachelors or Associates in Business with a background in Human Resources (HR).  At least 2 years experience with similar role and responsibilities.  Must possess a moderate level of understanding of accounting as related to accounts payable, accounts receivable, and invoicing, preferably in QuickBooks Online. 

Required Skillsets: 

  • Positive, solutions-based attitude
  • High emphasis on organizational skills 
  • Self-motivated and driven
  • Results oriented
  • Able to follow processes and work independently on given tasks 
  • Effective communication; written and verbal 
  • HR principals and application 
  • Proficient in MS Office 2000 or later particularly in Word, Excel, and Teams
  • Ability and willingness to learn new computer programs and/or software as it relates to job duties
  • Quick responsiveness
  • Valid Drivers License

Physical Requirements 

  • Must be physically capable of maintaining prolonged periods of sitting or standing with intermittent kneeling or bending. 
  • Must be physically capable of walking on the jobsite on varied, uneven terrain and/or varied temperatures and weather elements. 
  • Must be able to lift a minimum of 20 pounds at a time. 


  • 401(k) plan available
  • Flexible schedule within normal working hours (M-F, 8-5)
  • Health, dental and vision insurance available
  • Employer Paid Life Insurance
  • Bonus pay potential 
  • Permanent position!

Don't miss out - apply TODAY for our Office Coordinator position!

Military & Veterans encouraged to apply 

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