Part Time Administrative Assistant

Virginia City, MT

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Description

Westaff is seeking a part time Administrative Assistant for a state office in Virginia City, Montana!! 

Schedule: Part time, 20 hours per week, flexible

Term: 6 months+ dependent on need

Pay: $20-$25/hr DOE

Duties: 

  • Coordination of board member meetings, accommodations, food arrangements and making sure meeting minutes are organized and appropriate disclosure of public meetings are in compliance with Montana State agency requirements
  • Pick up the mail and disperse to recipients 
  • Pay the bills in a timely fashion and handle any follow ups 
  • Track payments and make deposits / send end of the month report to Commerce 
  • Answer phone in the off season 
  • Create Visitor Guide/Content and adds
  • Update or re-do concessionaire contracts 
  • Check the fuel levels at Village Pump every day and order when necessary/Monthly report 
  • Legislative and Seasonal mailers 
  • Order Supplies 
  • Plan and schedule events for the season for large groups coming to Virginia City such as weddings, family reunions, school tours, music festivals and all large social gatherings
  • Distribute Flyers of events and Visitor Guides 
  • Respond to inquiries for events and tours 
  • Responsible for reserving Discovery Park, Meeting Hall, Brewery Park, Depot Park and any other MHC property and collecting revenue
  • Work with Heritage Accommodations and Alder Gulch Accommodations for rentals
  • Coordinate school tours and attend the teacher’s convention
  • Work with Virginia City Chamber and MHC Concessionaires 
  • Create Event Banners and hang up each week 
  •  Submit events to Southwest MT, Lively Times, State Site and Facebook 
  • Attend Monthly VC Chamber and Southwest MT meetings 
  • In charge of all mailings, organization of donor lists, payment records and ongoing mailing lists and events

Qualifications:

  • Excellent organizational skills
  • Ability to work independently
  • Excellent computer skills

Benefits:

  • Weekly pay! 
  • Benefits offered
  • FREE online skills trainings available 
  • Amazing state opportunity

Don't miss this opportunity - Apply  now for IMMEDIATE consideration!

Military and Veterans encouraged to apply!

Apply Now