Admin Assistant

Westfield, MA

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Description

Westaff is HIRING!

Seeking an Administrative Assistant!!!

The Primary Goal is:

Under general supervision perform various clerical duties in support of the maintenance, quality, manufacturing areas and other departments. Duties include data entry, filing, and other similar administrative duties.

Job Duties:

  • Create and maintain spreadsheets and databases by entering required data to generate a variety of reports from database and supply trend analysis as needed.
  • Create neat and accurate correspondence, forms, reports, etc. and maintain all related files
  • Prepare PowerPoint slides and materials for presentations or meetings
  • Schedule meetings and arrange appointments for the operations management team
  • Developing and maintaining departmental files, manuals, etc.
  • Support Savage Arms Lean Mfg. and Training Initiatives
  • Maintain Operations CAPEX Status Sheets
  • Maintain knowledge of personal computers and related software programs
  • Maintain knowledge of the departmental systems

Act on issues within departmental/company guidelines as agreed upon with department manager

Physical Requirements: Considerable amount of time spent in an office environment with a small amount of time spent on the shop floor subjecting the incumbent to standing and walking on even and un-even surfaces. Must have the ability to lift office equipment and product up to 10 pounds. 

 

Mental Requirements: Strong analytical and problem solving skills required. Solves routine problems of limited scope and complexity following established policies and procedures. Must be flexible to handle multiple tasks simultaneously that may at times have conflicting priorities. Must possess the ability to work under pressure

 

Equipment Used: Desktop and Laptop PCs; copiers, fax, etc.

 

Working Environment: 95% of the time is spent in a climate controlled office setting.  5% of the time is spent on the manufacturing floor exposing the incumbent to temperature changes, dirt, dust, noise, vibration, moving objects and mechanical parts, machine tool lubricant mists, equipment and explosive hazards.  <5% of the time is spent climbing stairs.

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