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Accounts Payable

Mandeville, LA

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Description

Seeking an Accounts Payable Specialist with construction experience that will be responsible for matching incoming invoices from vendors with internal purchase orders (PO) and paying approved bills. This is a front-line accounting position that will handle a large amount of paperwork generated by multiple departments. Understanding construction terms and contracts a must. 

 

  • Responsible for processing all invoices
  • Verify accuracy, match to receiving documents, purchase order, purchase or subcontract agreement
  • Research and resolve invoice discrepancies and issues
  • Obtain Project Manager approval and enter into computer system
  • Prepare and process checks in accordance with company procedures for overhead payments, job expense payments, subcontracts, purchase orders and temporary labor
  • Prepare, distribute and obtain lien waivers as required by company policy and specific project requirements

Maintain Vendor Files

  • Set up new vendors as well as maintain information for existing vendors
  • Review and reconcile monthly vendor statements, correspond with vendors and respond t inquiries
  • Assist in annual preparation of 1099's

Subcontract/Purchase Order Agreements

  • Set up accounting subcontract/supplier folder for each job
  • Obtain and verify contractual agreements to accounting system records
  • Obtain change orders as issued, verify accuracy and enter into system
  • Comply with contract terms in processing of monthly pay applications

Benefits

  • Health insurance
  • Dental insurance
  • Vision insurance
  • Retirement plan
  • Paid time off

Job Requirements

  • Minimum 3 to 5 years AP experience - construction accounting preferred
  • Proficient in a variety of computer software- Word, Excel and Viewpoint
  • Knowledge of accounting, office administrative procedures
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