Office Manager

BURLINGTON, VT

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Description

Hiring Now! Experienced Office Manager for our Non-Profit 

Make Your Next Career Move With Us!

Apply today and work for a company nearly 7 out of 10 employees say they love!

We Require Our Customers to Offer:

  • Adhere to all safety and COVID-safe requirements – your health and safety is our priority
  • Employee focused workplace

Pay: $20

Hours: 8am-4:30pm

Duration: Temp with possibility to go perm

DUTIES & RESPONSIBILLITIES:

  • Answers all incoming calls and directs calls to appropriate staff.
  • Provides administrative support by drafting correspondence, reports, memoranda etc.
  • Responsible for distribution of staff memos to other key staff
  • Maintenance of agency voice mail messages, including advising of holiday closings; proper posting of closings at main entrance.
  • Manages the Lobby/Window/Front Desk area to ensure effective communication with visitors & vendors and an overall great customer service experience for our visitors.
  • Maintain all handouts/brochures for access and distribution to our visitors and team.
  • Monitor and inventory office supplies, and order accordingly then work with accounting to process order, watch for delivery & distribute to appropriate staff member.
  • Process office mailings including recertification packets, document request, general mail, and other mailings as assigned. Assemble, process, circulate for approval, and distribute monthly board materials.
  • Ensure that all copiers/printers, date-time stamp & postage meter are operational are fully stocked and all faxes received are date stamped & processed. Coordinates with the correct vendors for service and repairs.
  • Assist with waitlist purges and all landlord or participant mailings as needed.
  • Stay current and maintain available apartment listings.
  • Maintain professional working relationships with other Housing Authorities, landlords, advocacy & social service organizations & non-profit housing organizations.
  • Familiar with basic requirements and operations of all programs.
  • Complete multiple tasks and projects efficiently, effectively and professionally. A
  • Assists other staff with projects at the request of the Directors and performs duties as assigned by the Executive Director or COO.

 

Job Requirements

Minimum Qualifications

  • Must be a high school graduate or an equivalent.
  • Have three years previous office experience, with excellent communication and clerical skills.
  • Experience in federally assisted housing programs or property management preferred.
  • Have proficient hardware and software skills including MS Office products, and other database software.
  • Knowledge of and commitment to BHA’s programs, affordable housing, and mental health services is desired.
  • Basic knowledge of accounting principles

As a Westaff Administrative Assistant We Offer You:

  • Competitive pay
  • Weekly Pay  (Direct Deposit or ATM Debit Card available)
  • Access to health benefits and retirement plan
  • A personal recruiter to help with job searches and assistance when at work!
  • FREE ONLINE skills training

Working For Westaff

Westaff is a nationwide professional staffing firm with more than 70 years of recruiting and selection expertise to match job candidates with positions where they will succeed. As the specialty franchise division of EmployBridge, the nation’s largest industrial staffing company with over 400 locations, finding your ideal job opportunity has never been easier. Through our extensive network of clients, we can introduce you to a variety of administrative, clerical or light industrial opportunities. We’re dedicated to getting good people good jobs

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