Executive Administrative Assistant

Covington, LA

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Description

                       EXECUTIVE ADMINISTRATIVE ASSISTANT

Seeking an Courthouse Executive Administrative Assistant that is a permanent resident of St. Tammany Parish that will be the primary point of contact for internal and external constituencies on all matters pertaining to the Government Organization. The ideal candidate will have the ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.  The Executive Assistant needs to work independently on projects, from conception to completion, and must be able to work under pressure at times in order to handle a wide variety of activities and confidential matters with discretion.

  • Completes a broad variety of administrative tasks including: managing an extremely active calendar of appointments; composing and preparing correspondence that is often confidential; arranging complex and detailed meetings, itineraries, agenda and travel plans.
  • Reading, researching and routing correspondence; collecting and analyzing information; initiating telecommunications.
  • Plans, coordinates and ensures the Clerk’s schedule is followed and respected.
  • Arranges office events that take place outside of the work place, such as golf tournaments, fund-raising events and staff appreciation events.
  • Participates in activities that promote the image of the Clerk’s office and the Clerk.

 

 Benefits package to include: 

Medical, Dental, Life, Short-term disability, Deferred compensation, Retirement and 12+ paid holidays annually.

 

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Job Requirements

  • Must be a permanent resident of St. Tammany Parish 
  • Strong work tenure: five years of experience as an Executive Assistant
  • Expert- level written and verbal communication skills.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service.
  • Calendar Management 
  • Flexible schedule for out of office events/Attendance is required for events. 
  • Proficient in Microsoft Office (Outlook, Work, Excel and Power Point), Adobe Acrobat and Social Media web platforms
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