Administrative Assistant (Bilingual)

Meriden, CT

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Meriden company has an Immediate opening for a Bilingual (English/Spanish) Administrative Assistant

Hours are M-F (9-3) Must be able to occasionally work until 5pm $17/hour Temp to Perm

The Administrative Assistant will support all aspects of Operations including Purchasing, Warehouse & Inventory, Quality Control, Human Resources and overall Plant Operations

The Administrative Assistant will perform the following essential duties and responsibilities: 

    • Answer, screen and direct calls from main phone/front desk.
    • Answer gate and direct trucks to receiving gate.
    • Schedule receiving appointments; enter into schedule and coordinate with inventory control. 
    • Sign for UPS & FedEx packages and inform recipients that they have received a package.
    • Prepare item locations for outbound shipments including pick lists, bills of lading and packing slips.
    • Coordinate outbound shipments with carrier dispatchers and shipping personnel and outside warehouse storage.
    • Print and monitor bills of lading for outbound shipments.
    • Monitor incoming purchase orders follow up to ensure appointments are scheduled. Send purchase orders and schedule of next day’s shipments to warehouse.
    • Daily scanning of production reports to shared drive
    • Filing, scanning mail opening. 
    • Review and match scanned vouchers to invoices. 

Job Requirements for the ideal Administrative Assistant:

    • 3-5 years of Administrative experience in a fast paced environment.
    • High Energy, Positive Attitude are “must have” attributes
    • Proficient in Microsoft Suite of Applications including Word, Excel, PowerPoint Bi-lingual (Spanish)
    • Detail Oriented 
    • Proficiency in follow up; ability to meet deadlines
    • Ability to communicate both verbally and in writing
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