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Executive Admin Assistant


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Are you an EXECUTIVE ASSISTANT looking for a new opportunity?

Westaff has an opening for an experienced Executive Assistant 

The successful candidate will provide administrative support directly
to the C-level senior executive and will be expected to
work with the utmost of professionalism and confidentiality at all times

Interact with Company employees and department heads

Handle and maintain highly confidential, sensitive information 

Manage cross-functional calendars

Organize meetings

Coordinate multi-party conference calls

Arrange travel.

Prepare spreadsheets and Power Point presentations

Send and receive e-mails [dictation related functions comprise approximately 20% of the position].

Drafting correspondence and preparing memorandums

Maintaining detailed records and organized filing system(s)

Scheduling and tracking invoices and payments

Overseeing task management, and handling general day-to-day operations.

Planning, managing and executing large-scale events

Experience with on-boarding and training new employees

 **The position will require some work to be performed on nights and weekends.

 Pay is Commensurate with Experience

Job Requirements

Requirements for the Executive Assistant position:

Education, experience and qualities:

Candidate should possess of a minimum of 5 years’ experience assisting a senior C-level executive

Bachelor’s degree in Business Administration, English or related field preferred.

Excellent written and verbal communication skills and strong interpersonal skills

Proficient typing (minimum 60 wpm) and computer skills – Microsoft Office and Office 365: Word, Excel, PowerPoint, Adobe, Outlook, OneNote, OneDrive, SharePoint

Experience in real estate construction, management, development, acquisitions, finance and multi-family housing a plus

Extraordinary work ethic, self-starter, self-directed, with a “can-do attitude” and is able to work without supervision.

Excellent time management and organization skills, acute attention to detail, and exhibits a keen understanding of prioritization of tasks

Proven track record of meeting deadlines and taking initiative to make confident and well-informed decisions

 **The position will require some work to be performed on nights and weekends.


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