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Executive Administrative Assistant

Covington, LA

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Description

Seeking an Executive Administrative Assistant that is a resident of St. Tammany Parish that will be the primary point of contact for internal and external constituencies on all matters pertaining to the Government Organization. The Executive Assistant must be creative and enjoy working in an organization that is mission-driven, results-driven and customer service and community oriented. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

  • Completes a broad variety of administrative tasks including: managing an extremely active calendar of appointments; composing and preparing correspondence that is often confidential; arranging complex and detailed meetings, itineraries, agenda and travel plans.
  • Reading, researching and routing correspondence; collecting and analyzing information; initiating telecommunications.
  • Plans, coordinates and ensures the Clerk’s schedule is followed and respected.
  • Maintains an organized filing system of paper and electronic documents.
  • Arranges office events that take place outside of the work place, such as golf tournaments, fund-raising events and staff appreciation events.
  • Participates in activities that promote the image of the Clerk’s office and the Clerk.

 

 Benefits package to include:  Medical, Dental, Life, Short-term disability, Deferred compensation, Retirement and 12+ paid holidays annually.

 

 

 

Job Requirements

  • Must be a resident of St. Tammany Parish 
  • Very strong interpersonal skills and the ability to build relationships with Department Heads, staff and the public
  • Expert- level written and verbal communication skills.
  • Demonstrate proactive approaches to problem-solving with strong decision-making capability.
  • Emotional maturity
  • Highly resourceful team-player, with the ability to also be extremely effective working independently.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service.
  • Ability to achieve high performance goals and meet deadlines in a fast- paced environment.
  • Forward looking thinker who actively seeks opportunities and proposes solutions.
  • Strong work tenure: five years of experience as an Executive Assistant
  • Proficient in Microsoft Office (Outlook, Work, Excel and Power Point), Adobe Acrobat and Social Media web platforms
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