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Maintenance Administrative Coordinator

Hialeah, FL

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Manufacturing Company located in Hialeah is currently seeking for an Maintenance Administrative Coordinator

Shift: Monday to Friday, flexible to work some Saturdays if needed

Pay rate: $15 p/h

Scheduled: 8:00 AM to 4:00 PM, Flexible to do Overtime


  • FMX Database-main inventory based on FMX low inventory messages as well as communicating with the technicians and specialists to order items not found in the FMX database ; maintaining and authorizing users for the database; adding users and vendors to the system; updating COI of vendors working in our facilities
  • Main point of contact between vendors and the company
  • Order replacement parts such as hardware not included in the FMX inventory.
  • Prioritize work orders between critical production needs and facilities maintenance when needed.
  • Provide assistance or direction to other maintenance employees
  • Supervise outside repair and maintenance technicians as needed.
  • Contact with Account Payable for approval of invoices and information as needed.
  • Maintain and replenish maintenance parts inventory for commonly used repair parts.
  • Monthly: send reports of capital project man hours to Engineering for accounting purposes.
  • Update P drive MSDS sheets for HR – Chemicals that are used in Maintenance
  • •Keep an MSDS binder in the Maintenance Department for quick reference – cross referenced to product name and manufacturers Inspections
  • Monthly inspection of all facilities fire extinguishers and maintain a database of extinguisher locations and their expiration dates and replacement dates.
  • Manage required yearly or tri yearly State inspections for facility fire suppression systems, pressure vessels.


  • Bachelors Degree in technical field and/or equivalent combinations of education and experience will be consider. 
  • 2 to 3 years' experience working with vendors 
  • 2-3 years' experience as Maintenance Technician preferred
  • Bilingual ( English/Spanish) required
  • Strong PC and Microsoft Office skills
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