Program Assistant (Expired)

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Westaff is seeking a Program Assistant for a state department in Helena, MT!!

Schedule: M-F, 8am-5pm or 8:30 am – 5:30 pm

Term: 2-3 months +

Pay: $18.00-$20.00/hr DOE

Duties:

Serves as the first point of contact and general support by answering the main office phone and email account. Determines appropriate Bureau area of responsibility to direct the caller.
Process reports and documents (audit-related materials, annual financial reports, and budgets) received through various manual and electronic methods. Review for completeness and update the computer system.
Process incoming checks and prepares daily deposits. Provide technical assistance to local governments regarding payments and accounts payable.
Assists with accounts payable. Research and document payment issues.
Maintain letter and email templates.
Runs periodic queries in our database for statistical purposes and to determine required mailings.
Prepare and send notifications to local governments, auditors, and state agencies as needed.
Maintains current local government and auditor contact information.
Special projects as assigned by Bureau Chief and Accounting Manager.

Qualifications:

Background check required
High school diploma or equivalent; AND Two years of related experience;
OR Alternative combinations of education and experience will be considered on a case-by-case basis

Knowledge of:

Personal computers and general office equipment necessary to complete essential functions, including spreadsheets, queries for data analysis, word processing, database, email, internet, and other computer programs.
Proficient in Microsoft products and automated accounting systems
Office practices and procedures, business English, spelling, editing, and composition.
Effective written and oral communication skills. Ability to:
Provide excellent customer service through oral and written communications to stakeholders.
Provide support and assistance to Bureau personnel.
Prioritize workload, adapt to changing conditions, meet deadlines, and juggle multiple tasks throughout the workday.
Give attention to detail and accuracy and aptitude towards numbers and dates.
Be well organized and perform file and record-keeping tasks.
Follow policies, established procedures, and applicable laws.
Identify operational efficiencies, keep management informed, and compile reports, statistics, and summaries as requested.
Research, track and restore accounting or documentation problems and discrepancies.
Apply critical thinking skills to identify problems and develop possible solutions.
Build and maintain cooperative working relationships.
Work as part of a team or independently.

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