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Building
an ethical corporate culture isn't just
a matter of firing someone who has cashed
a company check. It takes a lot more effort
than that.
"You don't build a strong ethical
culture based on fear,” said Michael
Hoffman, Executive Director of the Center
for Business Ethics at Bentley College in
Waltham, Massachusetts. "99% of people
have an ethical dimension to them that they
would like to act on. A
company's job is to nurture that desire
for everyone's mutual benefit.”
Just setting out a bunch of rules won't
get you anywhere, agreed Laura Pincus Hartman,
Professor of Business Ethics at DePaul University
in Chicago. "The first lesson in ensuring
ethical behavior is to treat it as a cultural
challenge. Obviously, you can't teach
someone a whole new set of values. The real
lesson you want to teach is that ethical decision-making
is a better way of making decisions.”
Once you have developed and communicated
your company's Code of Ethics and/or
rules for legal compliance, Hartman said,
there are three basic ways a company can nurture
an ethical culture. They are:
Strong Leadership
The Chief Executive Officer sets the tone
for a company as do managers at all levels
down to the most subordinate. As in other
areas, managers need to show leadership when
it comes to ethics, consistently demonstrating
their commitment. If they don't, the
vacuum of information about their true attitude
is likely to be filled in a negative way.
"They'll be perceived as neutral
about ethics or even unethical,” Hartman
said. "It's almost as bad as telling
people to act unethically,” she said.
Likewise, a CEO who is soft on those who
lie, cheat or steal may also send the message
that that behavior is acceptable, commented
Joe Coute, Westaff Vice President and Director
of Human Resources.
"I think the biggest challenge is when
you have a great performer who does something
really dishonest,” Coute said. "Then
all eyes are on the CEO. The decision at that
point can make the difference between keeping
employees' trust and faith or losing
it. Once it's gone, it's gone.”
Constant Communication
Your Code of Ethics needs to be communicated
over and over again — not just at the
outset when new employees receive copies of
the employee handbook. But on-going communication
takes some creativity if you're going
to keep employees' interest. Here are
some ideas:
- Educational and training programs
- Hot lines so that employees can report
misdeeds without fear of endangering their
careers or themselves
- Sharing stories on a company's intranet
newsletter about employees who made ethical
decisions
- Giving regular awards to employees who
demonstrate a company's commitment
to ethics and posting the awardees on the
company Web site
- Publicizing on a company's intranet
site employees' compliance transgressions
(while not naming names) and describing
what was done about it
"Employees want to know if a company
is practicing what it's preaching,” Hartman
said. "A company's ethical code
is only going to become a part of a company's
culture if it's a part of its language.”
Reviews and Assessments
As you're establishing a program,
make sure you think about how you're
going to measure future success.
Companies have used various methods such
as developing auditing processes, focus groups,
questionnaires, and objective measurements.
"Don't assume the program is
working,” Hartman said. "Go out
and make sure it's working. Do on-going
reviews and assessments. Make sure that all
of the elements that make up your company's
culture actually support the values you're
articulating.”
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An editor in a mid-sized publishing company claimed
she was on jury duty for four days. In fact, she
was skiing at a Lake Tahoe resort. A branch manager
for a car rental company worked a second job in
the afternoons until her assistant spilled the
beans. A salesman for a soda company claimed he
met with clients in several states in his region — and
padded his expense account accordingly.
Sound familiar? It should. In a recent survey
of 1,500 American workers across the nation, 22%
reported they had observed unethical behavior,
including lying to employees, customers, vendors
and the public, withholding needed information,
and discrimination. Although the Ethics Resource
Center survey showed the first overall drop in
observed misconduct in a decade, still 12% of employees
in 2000 and again in 2003 said they'd observed
stealing, theft or fraud. And nearly a third said
their coworkers condoned questionable ethics by
showing respect for those who were successful using
them.
While none of the above examples are as serious
as, say, the alleged criminality of Enron executives
charged with conspiracy, fraud and insider trading,
they are the kinds of day-to-day, personal, ethical
failures that can ultimately sink a company.
"A corporate culture is always moving — it's
either developing or it's deteriorating,” said
Laura Pincus Hartman, a Professor of Business Ethics
at DePaul University in Chicago, citing a study
by the Woodstock Center. "If a company fails
to integrate ethics and legal compliance throughout
its culture, it sends a message to employees that
it's just not a priority. That puts the company
at risk of some huge fines, bad press, lawsuits
and damage to its stakeholders.”
Fortunately, because corporate cultures are always
on the move, companies that have put on blinders
when it comes to unethical behavior can change.
Increasingly, employers are seeking to do just
that (See Side Story). The number of firms with
ethics training programs has increased from 7 to
40 percent since 1994. Meanwhile, companies with
ethics codes have jumped from 13 to 73 percent.
"Now at cocktail parties people don't
roll their eyes when I tell them what I do. They
say, ‘Oh, wow, we could use you,'” Hartman
said. "I'm getting a lot more calls
from companies asking for consultations about how
to incorporate an ethics program.”
Meanwhile, more employees
are blowing the whistle on fellow workers who are
dishonest. The ERC Survey showed that more employees
are reporting misconduct, up from 48% (1994) to
57% (2000) to 65% (2003). Among the reasons may
be a higher sensitivity to the issue of dishonesty
in the wake of corporate scandals like Enron's
which resulted in innocent employees losing their
jobs and in many cases their retirement savings.
"More HR professionals are finding that
employees are letting management know of behavior
that is dishonest, downright fraudulent or questionable,” said
Joe Coute, Westaff Vice President and Director
of Human Resources. "Partly it's because
people no longer want to have to lie for others
or cover up for them. It's just distasteful,
especially when it comes to a dishonest manager.”
The U.S. Sentencing Commission's new Federal
Sentencing Guidelines are also helping to fuel
the trend. The guidelines use a carrot and stick
approach to encourage companies to develop programs
that emphasize ethics as well as compliance with
laws and rules. The stick? The guidelines allow
judges to impose significant, even huge, fines
on companies for criminal behavior. But dangling
before companies is also the carrot: A potential
fine can be reduced by as much as 95 percent if
a company can show that it had an effective ethics
and compliance program in place and that an employee's
criminal behavior was an aberration from the company's
culture.
Besides avoiding getting into trouble with the
government, companies are beginning to realize
that there are other benefits to building an ethical
culture. The fact is good
ethics make for good business.
"The polls have made it very clear that
society, including consumers, investors and employees
expect more from corporations than ever before,” said
Michael Hoffman, Executive Director of the Center
for Business Ethics at Bentley College in Waltham,
Massachusetts. "Consumers factor in a company's
reputation when deciding where they want to buy
their goods and services. Investors have made it
clear in their investing habits that it also makes
a difference to them. And employees in all sorts
of polls say they are much more likely to accept
jobs and remain loyal to a corporation with a reputation
for good ethics and corporate responsibility.”
As United States businesses continue to move in
the direction of incorporating ethics into business
practices and decision-making at all levels, Hoffman
predicts some sectors of the global market will
have to adapt.
"Some countries will find they cannot remain
indifferent to ethics if they want to be successful
because they deal with the U.S.,” he said.
Rather than putting U.S. companies at a disadvantage,
the trend may in the long run give U.S. companies
a greater advantage.
"Ultimately, other countries or companies
will want to do business with us for the same reasons
customers want to buy products or investors invest,” Hoffman
said. "Because we act ethically.”
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